Print Labels - Repeat X Times

Duplicate the same label multiple times based on a quantity field. Perfect for bulk product labels, inventory tags, and shipping labels.

Overview

The Problem: You sell products in bulk (e.g., 33 plants) and need one label for each individual item - all with the same information.

The Solution: Enable "Repeat X Times" mode in Print Labels. TypeFlow reads a number field from your record and duplicates the label that many times.

ModeDescription
Standard Print Labels1 label per linked record, different data on each
Repeat X TimesX labels from a single record, same data on every label
PDF with identical labels repeated

When to Use This

Use Repeat X Times when you need identical labels based on a quantity:

ScenarioExample
Bulk product labels33 plants sold = 33 identical labels
Inventory tags100 items in stock = 100 tags
Event badges50 attendees in same category = 50 badges
Shipping labels12 boxes in shipment = 12 labels

Don't use this when:

  • Each label needs different data - Use standard Print Labels with linked records
  • You need labels from multiple records - Use standard Print Labels or View Report

Step-by-Step Tutorial

Step 1: Create your label template

Design your label in the Template Builder:

  1. Start a new flow with Template Builder
  2. Set custom page size (e.g., 100mm x 60mm for product labels)
  3. Add your variables: product name, barcode, price, etc.

Step 2: Enable Repeat X Times

In the Mapping tab, find the Print Labels section:

  1. Toggle ON "Repeat X Times"
  2. A dropdown appears below the toggle
Print Label Mapping with Repeat X Times enabled

Step 3: Select your quantity field

From the dropdown, select the number field that contains the quantity:

  • Only number fields are shown in the dropdown
  • The field value determines how many labels are generated
Select quantity field from dropdown

Step 4: Map your variables

Map each variable to the corresponding Airtable field:

VariableAirtable Field
{{product_name}}Product Name
{{ean13}}EAN13 Barcode
{{size}}Size
{{price}}Price

Step 5: Generate your PDF

Click "Generate" or trigger via automation.

If quantity = 33:

  • PDF has 33 pages
  • Each page is one label
  • All labels have identical content
Generated PDF with identical labels

Examples

Plant Nursery Labels

Airtable Record:

ProductQuantityEAN13Price
Lavandula Arctic Snow3371281576455916.99

Output: 33-page PDF, each page showing:

┌─────────────────────────────────┐
│  Lavandula Arctic Snow          │
│  |||||||||||||||||||||||||||    │
│  712815764559                   │
│  C7.5 30-35cm         16.99     │
└─────────────────────────────────┘

Warehouse Inventory Tags

Airtable Record:

SKUItemStock CountLocation
WH-001Widget Pro50Aisle 3, Shelf B

Output: 50 identical tags for the 50 items in stock.

Event Badges

Airtable Record:

CategoryBadge CountAccess Level
VIP Guest25All Areas

Output: 25 identical VIP badges, ready to be assigned to guests.

Tips & Best Practices

Use appropriate page sizes

Label TypeRecommended Size
Product labels100mm x 60mm
Shipping labels100mm x 150mm
Badges85mm x 55mm
Inventory tags50mm x 25mm

Set a maximum quantity

Large numbers can create huge PDFs. Consider adding validation in Airtable to cap the quantity field.

Handle zero or empty quantities

If the quantity field is 0 or empty, no labels are generated. Consider:

  • Setting a default value in Airtable
  • Adding validation to require a minimum of 1

Combine with barcodes

TypeFlow generates barcodes server-side. Common types:

  • EAN-13 - Retail products
  • Code 128 - Shipping/logistics
  • QR codes - Inventory tracking

FAQ

Can I use this with Google Docs templates?

No. Repeat X Times only works with Template Builder templates. Google Docs don't support the custom page sizes needed for labels.

Can I mix repeat mode with linked records?

No. It's one or the other. Repeat X Times duplicates the same label, while linked records mode creates different labels for each linked record.

What's the maximum number of labels?

There's no hard limit, but we recommend keeping under 500 labels per PDF to avoid timeouts and large file sizes.

Can I add a page counter to each label?

Yes. Use {{page_number}} and {{total_pages}} variables in your template to show "Page 1 of 33" on each label.

Does this work with automations?

Yes. You can trigger label generation from Airtable Automations, Button fields, or the TypeFlow Extension.

Troubleshooting

Only 1 label generated

Problem: Expected 33 labels but only got 1.

Solutions:

  1. Check the quantity field is mapped correctly
  2. Verify the field type is "Number" in Airtable
  3. Make sure "Repeat X Times" toggle is ON
  4. Check the record actually has a quantity value

Labels cut off or overflowing

Problem: Label content doesn't fit on the page.

Solutions:

  1. Check your template page size matches your physical label size
  2. Reduce font sizes or content if needed
  3. Test with the Preview feature before bulk printing

Variables not replaced

Problem: Labels show {{variable_name}} instead of actual values.

Solutions:

  1. Verify each variable is mapped in the Mapping tab
  2. Check variable names match exactly (case-sensitive)
  3. Ensure the Airtable fields have values

Empty pages in PDF

Problem: Empty pages at the start or end of the PDF.

Solution: This was fixed in version 2026-03-19. If you still experience this:

  1. Regenerate the document
  2. Contact support if the issue persists

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