How to Generate Property Brochures in Airtable

If you manage property listings in Airtable, you've probably spent hours copying addresses, prices, and photos into Word or Canva to create brochures. That manual process doesn't scale when you have dozens of listings.

This guide shows you how to generate professional PDF property brochures directly from your Airtable data using TypeFlow. No coding required.

By the end, you'll have a system that:

• Creates branded brochures with your property photos and details
• Pulls agent contact information from linked records
• Generates brochures on-demand or automatically when listings go active
• Saves each PDF directly to an attachment field on the Airtable record

Key Takeaways

• Generate property brochures from Airtable using TypeFlow with Google Docs templates or the visual Template Builder
• Pull data from linked records like agent name, phone, and photo using dot notation (e.g., {{Agent.Name}})
• Include multiple property photos by mapping attachment fields to image variables - all photos display automatically
• Three generation methods: one-click via button, automated on status change, or bulk for multiple properties
• PDFs save automatically to an attachment field on each Airtable record

Why Generate Property Brochures Directly from Airtable

According to the National Association of Realtors, 97% of home buyers use the internet to search for properties. In a market where deal volume exceeds $842 billion globally, professional marketing materials help your listings stand out.

Your property data already lives in Airtable. Generating brochures directly from that data eliminates the repetitive copy-paste work and ensures every brochure stays accurate.

Eliminate Manual Copy-Paste from Property Listings

Every time you create a brochure manually, you're copying the address, price, square footage, bedroom count, and description from Airtable into another tool. With 20+ active listings, that's hours of tedious work each week.

Automated generation pulls data directly from your records. You update the price in Airtable once, and the brochure reflects it immediately.

Keep Brochures Updated When Listing Details Change

Price drops, status changes, and updated descriptions are common in real estate. With manual brochures, you'd need to find the original file, make edits, and re-export.

With automated generation, you regenerate the brochure with one click - or set it to regenerate automatically when key fields change.

Maintain Consistent Branding Across All Properties

When different team members create brochures manually, formatting varies. Fonts, colors, and layouts drift from your brand standards.

A template-based approach ensures every brochure matches your company branding: same logo placement, same fonts, same professional look.

While Airtable's built-in Page Designer works for simple one-page layouts, it doesn't support multi-page documents, has limited design flexibility, and requires manual exports for each record.

What Your Airtable Base Needs for Property Brochures

Before creating your template, make sure your Airtable base has the right structure. Here's a recommended setup for real estate listings.

Required Fields for Property Listings

Your Properties table should include these core fields:

How to Structure Property Photo Attachments

Airtable's attachment field stores multiple images. When you map this field to an image variable in your template, TypeFlow displays all photos from the field.

For more control over layout, consider using separate fields:

• Hero Photo - Single attachment for the main large image
• Gallery Photos - Multiple attachments for smaller gallery images

This lets you position the hero image prominently at the top and gallery photos in a grid below.

Using Linked Records for Agent Information

Instead of duplicating agent details on every property, create a separate Agents table and link to it:

Agents Table:

• Agent Name
• Phone
• Email
• Photo
• License Number

Properties Table:

• Agent (Link to Agents)

In your template, you can then access agent fields using dot notation: {{Agent.Name}}, {{Agent.Phone}}, {{Agent.Email}}.

How to Create a Property Brochure Template

TypeFlow offers two ways to create your brochure template: Google Docs for familiarity, or Template Builder for pixel-perfect control.

Option A: Google Docs Template

If you're comfortable with Google Docs, create a new document and add placeholders using double curly braces.

Example placeholders for property brochures:

{{Property_Address}}
{{Listing_Price}}
{{Bedrooms}} beds | {{Bathrooms}} baths | {{Square_Footage}} sqft
{{Description}}
{{Agent.Name}} | {{Agent.Phone}}

For images, use the {{image_fieldname}} syntax:

{{image_Photos}}
{{image_Agent.Photo}}

When mapped to an attachment field containing multiple images, TypeFlow displays all images from that field.

Option B: Template Builder (Pixel-Perfect Control)

Template Builder is a visual HTML editor built into TypeFlow. It's ideal for property brochures where design matters.

Why use Template Builder for brochures:

• Drag-and-drop layout control
• Precise image sizing and positioning
• Pre-built blocks you can customize
• No Google account required

TypeFlow includes a ready-to-use Property Brochure template. Here's what it looks like - template with variables on the left, generated PDF on the right:

To use Template Builder:

1. Start a new flow in TypeFlow
2. Choose "Template Builder" instead of Google Docs
3. Select the Property Brochure template from Real Estate category
4. Customize colors, fonts, and layout to match your branding
5. Map your Airtable fields to the template variables

Design Tips for Property Brochure Layouts

Keep it scannable: Place the hero image at the top, key specs (beds/baths/sqft) in a prominent block, description below, and agent contact at the bottom.

Use high-resolution photos: PDF quality depends on source image quality. Use professional listing photos, not phone snapshots.

Include a clear call to action: Add the agent's phone number, email, or a scheduling link prominently at the bottom.

Method 1: Generate Property Brochures with One Click

This method is best for generating brochures on-demand for individual listings.

Step 1: Connect TypeFlow to Airtable

1. Create a free account at typeflow.us
2. Click "New Flow" and select your Airtable base
3. Choose your Properties table
4. Select your template (Google Docs or Template Builder)

Step 2: Map Airtable Fields to Template Variables

In TypeFlow's mapping interface:

1. Match each placeholder to its corresponding Airtable field
2. For linked record fields like Agent, select "Configure Linked Fields" to access nested data like {{Agent.Name}} and {{Agent.Phone}}
3. For image fields, set the display width in pixels - TypeFlow automatically calculates the height to preserve aspect ratio

Step 3: Add a Generate Button to Your Base

Add a button field to your Properties table that triggers document generation:

1. In Airtable, create a new Button field
2. Set the action to "Open URL"
3. Paste the TypeFlow generation URL (found in your flow settings)
4. Click the button on any record to generate its brochure instantly

You can also add this button to an Airtable Interface for a cleaner user experience.

Method 2: Automate Brochure Generation When Listings Update

This method is best for teams that want brochures created automatically without manual intervention. According to Gartner research, 80% of executives believe automation can be applied to any business decision - document generation is no exception.

Create an Airtable Automation Trigger

1. Go to Airtable Automations
2. Create a new automation
3. Set trigger: "When record matches conditions"
4. Condition: Status = "Active"

This triggers whenever a property is marked as active.

Configure the Document Generation Action

1. Add action: "Run script"
2. Copy the script from TypeFlow's automation section
3. Configure the record ID variable
4. Test with a sample record

Now whenever you change a property's status to "Active," the brochure generates automatically and saves to the record.

Method 3: Bulk Generate Brochures for Multiple Properties

This method is best for generating brochures for an entire portfolio at once.

When to Use Bulk Generation

• Preparing materials for an open house event
• Onboarding a new development with multiple units
• Refreshing all brochures after a branding update
• Creating a property catalog for investors

How to Bulk Generate Brochures

1. Create a view filtered to the properties you need
2. Select multiple records
3. Run bulk generation from TypeFlow
4. All PDFs generate and save to their respective records

For large batches, generation runs in the background. You'll receive a notification when complete.

How to Include Property Photos in Your Brochures

Property photos are the most important element of a real estate brochure. Research shows that listings with quality visuals generate significantly more inquiries - virtual staging alone can increase buyer interest by 30%. Here's how to handle photos effectively.

Supported Image Formats and Sizes

TypeFlow supports JPG, PNG, and other common formats. For best results:

• Use high-resolution images (at least 1200px wide for hero images)
• JPG works best for photos (smaller file size)
• PNG works best for logos (supports transparency)

Mapping Multiple Photos from One Field

When your Photos attachment field contains multiple images, mapping it to {{image_Photos}} displays all images.

To control sizing, set the width in TypeFlow's mapping interface. The height calculates automatically to preserve aspect ratio.

Controlling Image Layout

For precise control over which photo appears where:

Option 1: Use separate attachment fields (Hero_Photo, Gallery_Photos)

Option 2: Use Template Builder to create a specific layout with multiple image placeholders

Tips for Professional Real Estate Brochure Design

Use High-Resolution Listing Photos

The quality of your PDF depends on your source images. Professional MLS photos produce crisp brochures. Phone photos often look pixelated when printed.

Keep Layouts Clean and Scannable

Buyers scan brochures quickly. Organize information clearly:

1. Hero image at the top
2. Address and price prominently displayed
3. Key specs (beds, baths, sqft) in a visible block
4. Description in readable paragraphs
5. Agent contact information at the bottom

Include Agent Branding and Contact Information

Every brochure should make it easy for interested buyers to reach out. Include:

• Agent name and photo
• Phone number and email
• Brokerage logo
• License number (required in many states)

Pull this from your linked Agents table so it's always accurate.

Generate Professional Property Brochures in Minutes

With TypeFlow, you set up your template once and generate branded brochures on-demand or automatically. No designer needed, no manual copy-paste, no inconsistent formatting.

The system handles one brochure or hundreds with the same ease.