A comprehensive guide explaining how to export Airtable data to PDF in 2025, covering both native export and automated solutions with Typeflow. The article details step-by-step processes, best practices, and integration options for businesses seeking efficient document generation.
Exporting data from Airtable to PDF shouldn't be a headache, yet many businesses struggle with this seemingly simple task. While Airtable offers a basic export feature, it often falls short when you need to generate professional-looking documents at scale. Whether you're creating invoices, contracts, or reports, you need a solution that combines efficiency with customization.
In this step-by-step guide, we'll explore both the quick native export method for simple needs and an automated solution for handling bulk exports with professional formatting. You'll learn how to transform your Airtable records into polished PDFs while saving hours of manual work. Let's dive into the most effective methods available in 2024.
The simplest way to export data from Airtable to PDF starts right in your base:
While this method works for basic needs, it has significant limitations:
When you need to generate multiple customized PDFs - like invoices, contracts, or reports - the native export falls short. This is where the concept of mail merge becomes crucial.
Traditional mail merge combines:
However, most solutions either:
Need to generate professional PDFs from your Airtable data at scale? Typeflow streamlines this process by combining the flexibility of Google Docs templates with powerful automation features. Follow these simple steps to set up your automated PDF generation workflow and say goodbye to manual exports.
When setting up your PDF generation workflow, selecting the right data sources is crucial. In Typeflow, you'll need to specify which Airtable base and table contain your source data. Pay special attention to attachment fields - these could include images, logos, or other visual elements that need to appear in your final PDF.
To configure:
The screen displays your available bases with their icons and names, making it easy to identify and select the right one.
Each table is shown with its name, allowing you to choose the exact data source for your PDF generation.
Ensure smooth and efficient PDF generation by following these proven best practices:
Before running large-scale exports, always:
If your PDFs show missing or incorrect data:
At Typeflow, we believe in straightforward, transparent pricing that scales with your business. Our early users can take advantage of our $150 lifetime access plan, which includes:
This unique pricing model eliminates the need to track usage or worry about per-document costs. Whether you're generating a handful of documents or thousands per month, you can focus on your business needs without watching a billing meter.
For organizations looking to scale their document automation, this predictable one-time cost provides significant long-term value while avoiding the complexity of tiered pricing or usage-based billing.
Generating PDFs from your data often requires integration tools - a crucial component that many users overlook until they start their implementation journey. The learning curve can be steep when you need to master both an integration platform and a PDF generation tool simultaneously.
Integration capabilities vary significantly across different platforms. While some tools cast a wide net with multiple integration options, others excel by focusing on specific platforms. This specialization can lead to more robust, user-friendly solutions for particular use cases.
Rather than navigating multiple integration paths, a focused integration strategy can offer significant advantages:
For organizations primarily working with Airtable data, a dedicated integration approach eliminates unnecessary complexity while providing all the essential PDF generation capabilities needed for professional document automation.
