Send PDF by Email After Generation

Automatically send generated PDFs by email - no Zapier, Make, or second automation needed.

Overview

TypeFlow can send the generated PDF by email automatically after generation. This means:

  • One automation in Airtable (not two)
  • No external tools like Zapier or Make
  • PDF attached automatically to the email

The Problem

With Airtable Automations, if you try to send an email in the same automation that generates the PDF, the email arrives without the attachment.

Why? Airtable can't attach a file that was just added in the same automation.

Previous workarounds

  1. Two automations: One to generate the PDF, another watching the attachment field to send the email
  2. Make/Zapier: Use an external tool to handle the email sending

Both add complexity. Now there's a simpler way.

How to Set Up

  1. Open your flow in TypeFlow
  2. Click the Email tab
  3. Toggle Enable email delivery on
  4. Configure the sender name, recipient, subject, and message
  5. Save - done!

The next time a document is generated, the PDF will be emailed automatically.

Configuration Options

Email delivery configuration in TypeFlow

Sender Name

The name that appears in the recipient's inbox. Example: "My Company" or "TypeFlow".

Recipient

Choose how to determine the recipient:

  • Airtable field: Select an email field from your table. The email will be sent to the address in that field.
  • Fixed email: Enter a specific email address. All emails will be sent to this address.

Subject

The email subject line. Supports variables using {{Field Name}} syntax.

Example: Your invoice {{Invoice Number}}

Message

The email body. Supports variables and line breaks.

Example:

Hello {{Client Name}},

Please find attached your document.

Best regards,
{{Company Name}}

PDF Attachment

The generated PDF is attached automatically. No configuration needed.

FAQ

Can I use an email from an Airtable field?

Yes. You can select any email field from your Airtable table as the recipient. The email will be sent to the address in that field for each record.

Can I use variables in the subject and body?

Yes. You can use {{Field Name}} syntax in both the subject and message body. TypeFlow will replace them with values from your Airtable record.

What if the recipient field is empty?

If the recipient email field is empty for a record, the email will not be sent. The PDF will still be generated and uploaded to Airtable.

Can I send to multiple recipients?

Currently, email delivery supports one recipient per generation. For multiple recipients, you can use a fixed email or set up additional automations.

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