Manage Invoice Line Items with Airtable
Transform your Airtable invoice workflow with advanced line items management. Create detailed, professional invoices that break down every product, service, and cost with precision.
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What are Invoice Line Items in Airtable?
Invoice line items are individual entries that detail each product or service on your invoice. Typeflow makes it easy to manage these line items directly from your Airtable data.
Invoice #INV-2025-001
| Description | Quantity | Unit Price | Tax | Discount | Total |
|---|---|---|---|---|---|
| Website Design | 1 | $1,500.00 | $150.00 (10%) | $0.00 | $1,650.00 |
| Content Writing | 10 | $100.00 | $100.00 (10%) | $100.00 (10%) | $1,000.00 |
| SEO Services | 1 | $750.00 | $75.00 (10%) | $0.00 | $825.00 |
| Subtotal: | $3,475.00 | ||||
Product/Service Description
Clear description of what you're billing for
Quantity
Number of units or hours
Unit Price
Cost per individual item
Total Amount
Automatic calculation (Quantity × Unit Price)
Tax Information
Individual tax rates per item
Discount Applications
Item-specific discounts
Seamless Airtable Integration
Typeflow pulls your line item data directly from Airtable and formats it perfectly in your documents. Create professional invoices without manual data entry or complicated formulas.
- Automatic calculations and totals
- Dynamic item formatting
- Support for various currencies
- Customizable tax and discount rules
Nested Line Items for Advanced Invoices
Take your invoices to the next level with nested line items. Group related products or services together for better organization and clearer presentation to your clients.
- Create hierarchical structures within your invoices
- Group related items under parent categories
- Present complex service packages more clearly
- Perfect for project-based billing with multiple deliverables
Why Use Line Items for Airtable Invoices?
Professional Presentation
Your clients receive detailed breakdowns that build trust and transparency. No more questions about "what am I paying for?"
Accurate Calculations
Airtable automatically calculates totals, taxes, and discounts for each line item, eliminating manual errors that cost businesses money.
Number Formatting In Airtable
Control how numbers appear on invoices with Airtable's formatting options. Display currencies, percentages, and decimal places exactly as needed.
Three Simple Steps to Create Line Item Invoices with Airtable
Set Up Your Airtable Base with Line Items
Create an Airtable base with tables for Invoices and Line Items.
Link these tables together with a relationship field.
Add fields for item description, quantity, unit price, taxes, and discounts.
Design Your Invoice Template in Google Docs
Use our pre-built invoice template or create your own.
Add line item variables using our Google Docs integration.
Include subtotal, tax, and total amount calculations.
Generate Professional Invoices in One Click
Connect your Airtable base to Typeflow.
Map your line item fields to your template variables.
Your Google Docs table will adjust automatically in size based on the number of line items in your Airtable table.
Generate perfect PDF invoices with the click of a button.
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customers had to say.
Before Typeflow, we wasted hours a month creating reports from our Airtable data, now a report is available at the click of a button
It's working better and easier than any alternatives I've tried. Much needed for people who use airtable.
Okay if you're using Page Designer for anything in Airtable, you need to make sure you check out TypeFlow! Here's how it works:
- You set up a template in Google Docs. It's super easy. You just make it look how you want it to look and you insert variables for anywhere that you want your Airtable data to fill in.
- In Airtable, you make an Attachment field and something like PDF Generated
- You go into Typeflow, select your template, select your PDF field, and map fields to your variables
- You add a Formula that provides this a button. Then you click that button and Typeflow automatically generates your document with your data filled in and puts the file in your attachment field.
This means that you can generate documents that are MULTIPLE PAGES and you can do so FROM INTERFACES. You can try it out free and the lifetime plan is super affordable. I don't work there. This isn't an affiliate link. I am only sharing because HOLY COW I HAVE NEEDED THIS FOR SO LONG!!! I haven't played around with it yet but it looks like it also works with Google Slides 😍. CHECK IT OUT
Typeflow is easy to use and offers great value for money. It has helped my business become more productive by streamlining our processes. The support, especially from Kevin, has been reliable and helpful, making the overall experience very positive. It is our go-to PDF generator!
TypeFlow = Magic 🪄
We have been trying to find a cost effective and easy to implement solution for our start up insurance company where we could quickly be able to create multiple custom PDF forms from customer inquiry and quote request responses that drop into an Airtable database. After months of looking for solutions and trying options tons of options to no avail (or way to complex for me to set up) we ended up finding Typeflow which completely solved our need, and now the options for what documents we can output using our customer database are limitless! Implementation did not require much technical knowledge and anytime I needed help they were able to help us resolve any roadblocks almost instantly. 10 out of 10 on both support as well as implementation. Typeflow has allowed us to save tens of thousands of dollars by not having to buy proprietary industry software to solve our relatively simple needs. Big fan, and it seems like they are improving and making it easier every time we log in!
Complete Tutorial: Line Items for Airtable Invoices
Learn step-by-step how to implement powerful line items for your Airtable invoice generation
How to generate automated invoices with Airtable and Typeflow
A comprehensive guide on how to generate professional invoices directly from your Airtable data using Typeflow. Step-by-step instructions and best practices.
Read the full guideReady-to-use Invoice Templates with Line Items for Airtable
Get started quickly with these ready-to-use invoice templates with line items for Airtable. Each template includes pre-configured fields, formulas, and layouts optimized for different business needs.
Classic Invoice template
No more manual invoice generation. Copy template. And generate invoice automatically.
Purchase Order Template
No more manual purchase order generation. Copy template. And generate purchase order automatically.
Frequently Asked Questions about invoice use cases
Find answers to the most common questions about this feature.
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