Best Alternatives to Page Designer for Airtable in 2026

Key Takeaways:

• Automation Gap: Airtable Page Designer cannot automate PDF generation or attach documents to records, creating manual work.
• Modern Solutions: Today's alternatives integrate with Airtable automations for hands-free document workflows.
• Ease of Use: TypeFlow uses Google Docs templates, making setup take about 10 minutes with no learning curve.
• Selection Criteria: Choose a tool based on your preferred template editor, automation needs, and monthly document volume.

Airtable launched Airtable Page Designer, but never really took care of it. It leaves thousands of users searching for a way to generate documents from their bases. If you relied on it for invoices, certificates, or reports, you've probably noticed the gap it left behind.

Modern alternatives are more capable than Page Designer ever was. This guide walks you through the best options and what makes them unique. We'll also show you how to set up your own automated document generation system.

What is Airtable Page Designer

Airtable Page Designer is a built-in extension that lets you create simple, printable layouts directly from your Airtable records. It was designed for basic use cases where you need to manually print or export a PDF for a single record.

You can drag and drop fields to design documents like certificates, invoices, or reports. However, it only displays one record at a time, making it unsuitable for generating documents in bulk.

Why do you need a Page Designer alternative

While Page Designer is easy to use and to build templates, it has several limitations.

No automation support

• No native automation: you still cannot trigger Page Designer from Airtable Automations or the API to generate PDFs, attach them to records, or email them; everything remains manual through the UI.
• One record per page and manual stepping: the extension continues to show one record at a time, with navigation via Previous/Next/Go to, and no batch print/export for a whole set of records in one go.

Limited template customization

The design editor is rigid and lacks the flexibility needed for professional documents. Key limitations include:

• Fixed Layouts: The absolute positioning means layouts aren't responsive and can't handle dynamic content well.
• Blank Pages: If your data doesn't fill the entire template, you'll often get awkward white space or extra blank pages.
• Static Designs: The tool works best for simple, one-page documents like badges or labels, not complex reports or invoices.

No support for multiple document formats

Page Designer only outputs PDFs. If you need an editable Word document or an Excel file for reporting, you are out of luck. Modern alternatives support multiple output types for greater flexibility.

Poor handling of repeating data and line items

A major drawback is its inability to handle dynamic tables for line items. This makes it unsuitable for invoices with a variable number of products or reports with repeating sections. Alternatives are built to support dynamic tables that expand based on your data.

Modern alternatives take a different approach. Tools like TypeFlow let you use Google Docs as a template, giving you full control over formatting. You simply add placeholders like {{client_name}} to your document, and the tool fills them with your Airtable data.

Restricted output and sharing options

Page Designer was built for printing, so you could only export a PDF. There was no way to automatically attach the document to a record, email it, or save it to cloud storage. This created hours of manual work for simple tasks like sending an invoice.

If you wanted to send an invoice to a client, you'd export the PDF, open your email, attach the file, and send it manually. Multiply that by your client list, and you're spending hours on a task that could take seconds.

Alternatives now handle the full workflow:

• Generate the document from your Airtable data.
• Save it to the record as an attachment.
• Email it to the recipient with a custom message.
• Store it in Google Drive, Dropbox, or another cloud service.

All of this happens automatically, triggered by your Airtable automations.

Best Airtable Page Designer alternatives

Several tools now offer solid alternatives to Page Designer. Each takes a slightly different approach to templates, integration, and pricing. Here's how the main options compare.

Native Airtable Options

Before looking at external tools, consider Airtable's own features. While limited, they can work for very simple use cases.

• Airtable Interface Designer: Best for on-screen data presentation, not true PDF generation. You can create custom dashboards that can be printed from the browser, but formatting is limited.
• Airtable Automations with scripts: For advanced users with JavaScript knowledge. This method is limited to creating simple documents and requires ongoing developer maintenance.

Choose native options if: you only need basic on-screen layouts or have a developer to maintain custom scripts. For automated PDF generation without coding, external tools are more practical.

TypeFlow

TypeFlow makes document generation simple by using Google Docs for your templates. You add placeholders like {{client_name}} to a doc, connect it to Airtable, and map your fields.

The setup takes about 10 minutes. It integrates directly with Airtable automations and includes a native Airtable extension for bulk generation. It also handles complex layouts with conditional logic and nested line items.

TypeFlow also includes built-in e-signature capabilities, allowing you to generate documents and collect legally binding signatures in one workflow - no need for a separate tool like DocuSign.

Pricing: Free trial for 14 days, then pay-as-you-go or subscription plans.

Pros:

• Uses Google Docs, so there's no new editor to learn.
• Fastest setup time (under 10 minutes).
• Handles complex layouts and bulk generation.
• Built-in legally binding e-signatures.

Cons:

• Requires a Google account to use Google Docs templates.

Best for: Teams who want a fast, powerful, and easy-to-use solution that leverages familiar tools.

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Documint

Documint provides its own web-based template editor with granular design control. It connects directly to Airtable via an extension and automations.

Pricing: Plans start at $49/month ($39/month billed annually).

Pros:

• Purpose-built editor with advanced conditional logic.
• Direct Airtable integration.

Cons:

• Proprietary editor has a learning curve.
• Can be more expensive than other options at scale.

Best for: Users who need a powerful, all-in-one document builder and are willing to learn a new tool.

Formstack Documents

Formstack Documents is an enterprise-grade platform for complex workflows like approvals and e-signatures. It integrates with Airtable via a third-party tool like Zapier or Make.

Pricing: Starts at $83/month (billed annually).

Pros:

• Advanced workflow features like e-signatures.
• Scalable for large organizations.

Cons:

• Most expensive option on the list.
• Requires Zapier or Make, adding complexity and cost.

Best for: Large organizations that need a full document management system with routing and approvals.

Plumsail Documents

Plumsail lets you create templates using Microsoft Word, Excel, or PowerPoint files. It connects to Airtable via Zapier or Make, making it a good fit for teams in the Microsoft ecosystem.

Pricing: Starts at approximately $30/month.

Pros:

• Uses familiar Microsoft Office documents as templates.
• Supports multiple output formats.

Cons:

• Relies on Zapier or Make for Airtable integration.
• Setup can be more technical than direct integrations.

Best for: Teams who prefer creating templates in Microsoft Word.

Docupilot

Docupilot is designed for high-volume document generation with a web-based editor and direct Airtable integration. It excels at batch processing for teams creating hundreds or thousands of documents.

Pricing: Starts at $29/month for 100 documents.

Pros:

• Optimized for high-volume and batch generation.
• Direct Airtable integration.

Cons:

• The web editor can feel less flexible than other tools.
• Pricing increases significantly at higher volumes.

Best for: Teams with high-volume, repetitive document generation needs.

Other Airtable document generation tools worth considering

Several other tools can generate documents from Airtable, though they may be more specialized:

• On2Air Actions: A good choice for users who want to stay within the Airtable ecosystem, as it's a native extension with a suite of automation features.
• PDF.co: An API-focused solution for developers that offers maximum flexibility but requires technical knowledge to implement.
• Portant: Works well if your team's workflows are already centered around Google Workspace tools like Docs and Sheets.
• Zapier + Google Docs: A DIY approach that requires more setup but uses tools you may already be paying for.

How to choose the best Page Designer alternative

With several solid options available, the right choice depends on your situation. Here are the factors that matter most.

Template editor familiarity

Consider how your team prefers to create documents. This choice significantly impacts your setup time and ease of use.

• Familiar Editors: Tools like TypeFlow (Google Docs) or Plumsail (Microsoft Word) have almost no learning curve. You can use software your team already knows.
• Proprietary Editors: Tools like Documint offer powerful, purpose-built features but require time to learn a new interface.

Automation and integration capabilities

Think about how you want documents to be generated. Most modern tools connect to Airtable automations, but their flexibility varies. Common triggers include:

• A form submission
• A record's status changing
• A button click in an interface
• A scheduled time (e.g., for monthly reports)

Define your ideal workflow first, then check if the tool supports it natively or through an integration like Zapier.

Pricing and document volume

Before comparing prices, estimate your monthly document volume. Pricing models vary, so understanding your needs is key to finding the most cost-effective solution.

• Low Volume (1-100/month): Pay-as-you-go or low-tier plans are often most affordable.
• High Volume (500+/month): Look for plans with bulk pricing or unlimited documents to manage costs.

Always use a free trial to test the tool before committing to a paid plan.

Ease of use and learning curve

A powerful tool is useless if your team can't use it. The best document generators make simple tasks effortless and complex workflows achievable without a developer.

Prioritize a tool with an intuitive interface that allows you to set up a basic document in minutes, not hours. An easy-to-use tool doesn't limit what you can build; it just removes the friction.

How to set up automated PDF generation from Airtable

The general process is similar across most tools. Here's what to expect:

1. Prepare your Airtable base with the fields you want in your document. This includes client names, amounts, dates, line items, and any other data that will appear in your output.
2. Create a template with placeholders that correspond to your Airtable field names. In Google Docs, this looks like {{field_name}}. In Word, the syntax varies by tool.
3. Connect your document tool to Airtable. Depending on the tool, this happens through an extension, an automation action, or an integration platform like Zapier.
4. Map your fields so the tool knows which Airtable data goes where in your template. Most tools provide a visual interface for this step.
5. Set up an automation trigger to generate documents when records are created, updated, or meet conditions you define.

With TypeFlow, this entire setup takes about 10 minutes. I've written a step-by-step guide for generating invoices from Airtable that walks through each step in detail.

Start generating documents from Airtable today

If you're looking for a straightforward Page Designer replacement, TypeFlow offers a simple path forward. You use Google Docs for templates, connect to Airtable automations, and generate professional PDFs without learning new software.

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